Executive Assistant - Amsterdam Housing Authority

Position Summary: The Amsterdam Housing Authority (AHA) is seeking a highly skilled, reliable, and discreet Executive Assistant to provide high-level administrative support to the Executive Director (ED). Key Responsibilities: Provide confidential executive-level administrative support to the Executive Director Assist with special projects and manage internal and external communications Coordinate ED’s daily schedule, meetings, and travel arrangements Prepare agendas, materials, and reports for meetings and public functions Attend Board of Commissioners meetings; take and transcribe minutes Maintain filing systems for official documents and confidential records Serve as department timekeeper and support payroll processing Facilitate onboarding and training for Commissioners and assist with retreats Develop efficient office procedures and support process improvements Manage incoming communications, prioritize requests, and coordinate responses Perform related duties as assigned Required Knowledge, Skills, and Abilities: Strong organizational skills and the ability to manage complex schedules High degree of discretion and professionalism when handling sensitive information Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Familiarity with HUD housing programs, federal/state housing regulations preferred Strong judgment, initiative, and the ability to work independently and as part of a team Experience preparing meeting minutes, summaries, and executive-level documentation Ability to perform in a dynamic environment with competing priorities and deadlines APPLICANTS MUST MEET THE REQUIREMENTS AS OUTLINED ABOVE.