Administrator Jobs in US

[Industry: Software Development and Information Technology & Services | Type: Full-time | Level: Entry level] Please note that this position is based on our campus in Madison, WI, and requires relocation to the area. We recruit nationally and provid

[Industry: Software Development and Information Technology & Services | Type: Full-time | Level: Entry level] Please note that this position is based on our campus in Madison, WI, and requires relocation to the area. We recruit nationally and provid

Aviso Wealth: At Aviso, we are dedicated to improving the financial well-being of Canadians. Reporting to the Supervisor, Tax, Estates and Client Reporting, the Bilingual Estates Administrator is responsible for the processing of estates settlements and tax reporting for registered and non-registered accounts within the CIRO (formerly IIROC and MFDA) platforms and our trustee guidelines.

Oversee the ordering and inventory of all office supplies, such as coffee products, printer supplies, and kitchen supplies, ensuring all recurring office maintenance is scheduled and completed, and maintaining office vendor relationships. Implement and enforce office policies, including health and safety standards.

This role acts as the central hub for documentation, scheduling, facilitating communications, monitoring timelines, maintaining project records, assist with tracking budgets, and supporting IP housekeeping, while working closely with internal teams and external project stakeholders. Responsibilities Include: • Maintaining project documentation, records, and filing systems • Creating and updating project schedules, calendars, and task lists to ensure deadlines are met • Serving as the main point of contact for project teams, vendors, and stakeholders • Preparing meeting agendas, documenting minutes, and updating progress reports • Coordinating resources, equipment, and materials for project activities • Tracking project expenses, processing invoices, and assisting with budget management • Identifying potential issues and tracking project risks to support timely resolution • Supporting IP housekeeping by organizing internal records, documentation, and version control practices • Supporting general administrative needs for project development and execution • Communicating updates and action items to ensure alignment across teams Skills & Experience: • Strong organizational and multitasking skills to manage competing priorities • Experience with project management software, word processing, and spreadsheets • Excellent written and verbal communication skills • Previous experience in a project coordination, administrative, or assistant role • Highly attentive to detail to ensure accuracy in reports and documentation • Ability to work across multidisciplinary teams and support multiple projects simultaneously • Comfortable working in a fast-paced, project-driven environment Annual Salary: CAD $50,000 - $60,000 commensurate with experience Benefits: • Competitive salary in the growing cleantech sector • Comprehensive benefits (health, dental & vision) • Opportunities for professional development and career growth in rene...

Fitness membership discount; This job offers the opportunity to work from home as part of a hybrid work arrangement. This arrangement will allow you to work some days at a TCHC work location and the rest of the time from home.

The West Vancouver Parks & Community Services Division has an immediate opening for a temporary, part-time Administrative Assistant. Reporting to the Senior Manager of Parks, this position will be responsible for: Providing a broad range of administrative support including the preparation of complex reports, presentations, statistics, organizational charts, divisional work plans and correspondence; Supporting the Senior Manager and management team in research, data compilation and analysis; Managing the Senior Manager’s schedule, maintaining organizational charts, departmental work plans, timelines and project management schedules; Scheduling and attending confidential management, labour relations and council meetings; Preparing internal and community agendas and transcribing and distributing meeting minutes; Projecting a professional and supportive image to all parties in the screening of telephone calls and greeting guests.

Executive Support to the VP Manage and maintain the VP’s complex calendar, including scheduling internal and external meetings, coordinating travel, and balancing competing priorities. Coordinate office-wide meetings, workshops, and events (including scheduling, room reservation, logistics, catering, and materials).